Matthew Deutsch

At Top Echelon, our mission has always been to equip recruiters and agencies with tools that simplify workflows and amplify success. This week’s Integration Spotlight highlights Quil, an advanced AI recruiting assistant that transforms the way recruiters document, organize, and share information.

Through seamless integration with TE Recruit®, Quil automates note-taking, organizes insights, and synchronizes updates directly into your database. The result is less time spent on administrative work and more time connecting with candidates and clients.

Why Quil Matters in Today’s Recruiting Landscape

Recruiting today moves faster than ever, with clients expecting immediate updates and candidates seeking swift communication. Administrative tasks—like taking notes, summarizing meetings, and updating systems—often slow recruiters down.

Quil solves this by turning every phone call, video interview, or in-person meeting into structured, searchable notes. It automatically updates your TE Recruit system, ensuring your records remain current without manual input. For busy hiring teams and agencies, Quil acts as a force multiplier—saving time, enhancing accuracy, and letting recruiters focus on building relationships instead of typing summaries.

Key Features of the Quil + TE Recruit Integration

The Quil integration delivers a suite of features designed specifically for recruiting professionals and agency owners. Together with TE Recruit, it creates a unified, intelligent workflow:

• Automatic Transcription and Summaries – Quil’s AI captures and organizes every conversation, identifying important insights and next steps.

• Seamless Note Syncing – All notes flow automatically into TE Recruit as Activities, eliminating duplicate entry and reducing human error.

• Chrome Extension Access – Create and launch Quil meetings directly from a TE Recruit contact page with a single click.

• Mobile Productivity – Capture conversations and take notes on the go, ensuring you never miss an update.

• Structured Data for Better Insights – AI-generated notes provide consistency and clarity, improving collaboration across your team.

• Customizable Meeting Types – Configure Quil to match your workflows, whether you’re conducting intake calls, interviews, or client updates.

These features not only save valuable recruiter hours but also deliver consistency, precision, and improved data visibility across your entire recruiting operation.

How the Integration Works in Practice

Picture your next candidate interview. You launch a meeting through Quil via phone, video, or in personand the platform begins capturing the conversation automatically. As you speak, Quil listens, identifies key takeaways, and organizes them into structured notes. Once the meeting ends, those notes are instantly transferred into TE Recruit as an Activity, tagged to the relevant candidate or client record.

Using Quil’s Chrome extension, you can even create a new meeting directly from the TE Recruit contact page. After the call, Quil’s summaries appear where you need them most—right inside your database. The integration eliminates the gap between conversation and documentation, ensuring every recruiter on your team has access to the same, up-to-date information.

Benefits for Agencies and Hiring Teams

For agencies and internal hiring teams, the Quil integration offers tangible performance benefits:

• Increased Productivity – Automating note-taking and updates allows recruiters to focus on sourcing and relationship-building.

• Consistent Documentation – Every interaction becomes a structured record, improving accountability and collaboration.

• Reduced Risk of Oversights – Critical details and next steps are captured automatically, minimizing miscommunication.

• Enhanced Team Coordination – Shared notes ensure that every recruiter and account manager has access to the latest updates.

• Scalable Efficiency – As your firm grows, the integration maintains workflow consistency without additional administrative overhead.

These outcomes translate to faster placements, improved client satisfaction, and a stronger bottom line.

Strategic Impact on Recruiting Operations

The real power of Quil lies in how it transforms data into strategy. Because the integration continuously updates TE Recruit with structured insights, your decision-making becomes faster and more informed. Managers can easily review past conversations, identify bottlenecks, and analyze patterns that drive better hires. Recruiters no longer need to rely on memory or handwritten notes—everything is stored, searchable, and shareable.

This level of accuracy strengthens client relationships as well. When clients request updates, your team can respond confidently with detailed, time-stamped summaries pulled directly from TE Recruit. It also improves the candidate experience by ensuring communication remains consistent and personalized. In short, Quil doesn’t just save time—it enhances the quality of your recruiting interactions and the professionalism of your entire process.

Getting Started with Quil in the Top Echelon Marketplace

For TE Network members ready to modernize their workflows, you can click HERE to connect with the Quil team for a demo.

Once activated, the benefits are immediate. Recruiters experience smoother workflows, less administrative drag, and a significant reduction in manual data entry. The integration becomes a silent partner in your recruiting process, capturing information, structuring it intelligently, and keeping your team aligned every step of the way.

Smarter, Faster, and More Connected

With the Quil + TE Recruit integration, recruiters no longer have to choose between speed and accuracy. Quil’s AI automation delivers both. It captures every conversation, organizes information, and keeps your system updated so your team can focus on making placements and building stronger relationships.

At Top Echelon, we’re proud to feature integration partners like Quil who are redefining how recruiters work. By combining intelligent automation with the power of TE Recruit, you can move faster, make better decisions, and maintain complete visibility across every stage of the hiring process.

To learn more about Quil or to request a demo, request a demo and see how this integration can transform your recruiting operation.

For more than three decades, Top Echelon has helped recruiters grow their businesses through connection, collaboration, and credibility. (Actually, it’s closer to four decades now.)

Matthew Deutsch

There are many benefits to being a member of TE Network. One of them is the ability to market and promote yourself to clients and potential clients as being part of a prestigious network of recruiters who can help you help them fill their open positions with superstar talent.

With that in mind, we’d like to present marketing and branding collateral that you can use to do just that. Below are eight categories of collateral that you can use in your promotional materials, along with optional calls-to-action (CTAs).

You can use as much or as little of the information below as you would like. Our goal is to help you gain more business and close more deals on your recruiting desk. Let’s make more placements!

Proven Network and Reach

Access to one of the most established recruiting networks in the country, connecting thousands of vetted search professionals across industries.

• Partnering with TE Network allows me to reach both active and passive candidates far beyond the limits of a single recruiter’s database.
• When you work with me, you’re not just working with one recruiter. You’re leveraging the collective reach and expertise of an entire national network.

Speed and Quality of Results

• By collaborating through TE Network, I can reduce time-to-fill while maintaining the highest standards of candidate quality.
• Our shared database and communication tools allow me to present qualified candidates faster than firms operating alone.
• You’ll benefit from a recruiter who can scale up search power immediately without compromising on quality or personal attention.

Vetted Talent, Trusted Partners

• Every recruiter in TE Network is pre-screened and specialized, ensuring professional ethics and quality standards are upheld.
• Candidates are sourced through trusted relationships and NOT random job boards, resulting in stronger cultural and technical matches.
• TE Network’s reputation is built on integrity, collaboration, and results and these are values I carry into every client partnership.

Confidentiality and Professionalism

• Top Echelon provides a secure and confidential platform for sharing candidate information, ensuring your company’s hiring initiatives stay private.
• Whether your search is confidential or public, our tools and processes protect both client and candidate confidentiality at every step.

Flexibility and Customization

• Through TE Network, I can easily collaborate with niche experts in specific markets or disciplines to meet your unique hiring needs.
• This flexibility allows me to take on complex or specialized searches that may otherwise take months for a single recruiter to fill.
• Every search strategy can be customized, from retained to contingency, depending upon your timeline, budget, and hiring goals.

Proven Technology and Systems

• Top Echelon’s proprietary recruiting platform streamlines every stage of the process, from sourcing and screening to communication and placement.
• Built-in tracking and reporting tools help ensure transparency and accountability throughout the search.
• Our integrated systems allow me to manage your recruiting and hiring process efficiently and deliver consistent, measurable results.

Partnership-Focused Approach

• I use TE Network not just as a tool, but as a strategic extension of my client relationships. This means I can help you fill roles more quickly and with better results.
• I view recruiting as a long-term partnership, not a one-time transaction. Top Echelon’s collaborative structure (TE Network) helps me deliver that value.
• With the power of TE Network behind me, I can help you build teams that last, not just fill positions.

Performance-Driven Outcomes

• Clients benefit from faster placements, higher retention rates, and better candidate alignment through Top Echelon’s shared resources.
• TE Network’s structure rewards collaboration, not competition. This means you get access to the best candidates, wherever they are.
• This approach consistently leads to higher-quality hires and stronger ROI on your recruiting investment.

Optional Closing Lines/Call-to-Action

• “Top Echelon allows me to recruit smarter and deliver faster. This can give your organization the reach of a national firm with the service of a dedicated partner.”
• “When you work with me, you’re gaining access to a full recruiting network, one that’s been refining its craft for nearly four decades.”
• “Let’s talk about your recruiting and hiring goals and how the power of TE Network can help you reach the right candidates more quickly.”

In a previous issue of The Pinnacle Newsletter Blog, I started a series of posts: “Networking Tips.”

Drea Codispoti, CPC/CERS

The first blog post dealt with filling as many of your job orders as quickly as you can and how TE Network can help. (After all, who doesn’t want to do THAT?)

Anyway, my series continues this week with “Networking Tip #2,” which is absolutely crucial when it comes to enjoying more success as a Network recruiter. The Top Producers in the Network are big advocates of this tip.

It relates directly to one of The Four Pillars of TE Network—Active Participation. So now I present to you the second tip in our series:

Share your candidates freely in the Network and don’t try to withhold quality candidates from other members.

Our logic:

Experience shows that those recruiters who freely contribute and share quality candidates to the Network are more likely to make split placements than other members.

The business of recruiting is a “numbers game.” One way to increase your odds for success is to share more quality candidates with other recruiters.

If you withhold your good candidates from the Network, then you might be setting yourself up for failure. If you’ve been holding back your best candidates, then you should count the number of these superstars you’ve NOT placed during your recruiting career, resulting in tens of thousands of forfeited dollars. (Or more.)

Several years ago, we at Top Echelon put an end to what was called the Split Candidate Database in favor of the more powerful Network Candidates sourcing tool.

To adhere to this tip, every Network member should be opted into this tool. There are seven (7) million recruited candidates available through this tool, so it is an excellent resource for members.

And of course, some TE Network members send candidates directly to trusted trading partners via email for one of their open job orders. This is a standard and acceptable practice for those recruiters who have already built a solid and proven split partner relationship.

Steps to freely share candidates:

1. Increase your odds for success.

As I mentioned above, recruiting is a “numbers game.” So with that in mind, opting into the Network Candidates sourcing tool is a “no brainer.”

2. Adopt a sense of urgency!

When you find a Network-able candidate, you should obtain their permission and share their resume to the Network immediately! (As outlined above, you can do this through the Network Candidates sourcing tool or by sending it to a trusted trading partner for a specific search assignment.)

This way, if your own marketing attempts are unsuccessful, then you’ve “covered all the bases” by sharing the resume with other recruiters who may have a need for this candidate.

3. Develop a reputation among your peers in the Network.

What kind of reputation? One of being a recruiter who submits good, quality candidates to the system. You want to be known as somebody who offers educated, employed, and skilled candidates that most clients would love to hire.

In addition, make sure that you include up-to-date contact information (including email address and cell phone number, if possible). This way, your split recruiting partners are able to contact the candidate.

4. Be relentless and don’t give up!

All it takes is one placement per year to earn a significant return on your investment in TE Network. Don’t “bail” on your membership if you don’t see any action in a matter of weeks or even months. Be relentless, be persistent, and be patient!

If you have any questions, please contact me by calling 330.595.1742 or by sending an email to drea@topechelon.com.

At Top Echelon, we’re continually working to help recruiters make more placements.

Drea Codispoti, CPC/CERS

And with that in mind, I’d like to remind you that we have a series of short training videos designed to help Network members make more split placements in our recruiting network.

And when I say “short,” I mean they will not take much time at all to view. Most of them are around one minute in length or shorter. However, they’re very impactful, as they address a wide range of topics pertaining to TE Network membership.

You can view them all on the official Top Echelon YouTube Channel (@TopEchelonSoftware).

Below is a list of the titles of the videos, presented in the order in which they were uploaded to YouTube:

• How to Update Your Top Echelon Recruiter Profile
• How to Work a Network Partner’s Job
• How to Un-Share Your Job From the Network
• How to Advertise Your Job to the Network
• How to Share Your Job to the TEN Jobs Feed
• How to Update Your Agency Profile
• Creating a Search in Network Jobs
• Creating Network Job Alerts
• How to Do a Bulk Resume Upload
• How to Email Parse Resumes
• Creating a Search in Network Candidates
• How to Create Network Candidate Alerts
• Opting into the Network Candidates Database
• How to Run Advanced Job Searches
• Sharing Network Candidate Activity Details
• Creating a Network Placement
• How to Request Network Candidates
• How to Request Network Candidates in Bulk
• Accept or Deny Requests
• Sharing Candidates to Network Jobs
• Changing the Number of Open Positions
• Searching for Network Partners
• Creating Network Candidate Alerts
• Creating Quicklinks

We’ll be adding to this already vast library of TE Network training videos, of course. There’s always ample opportunity to learn more about your Network membership and how you can maximize the value that you derive from it.

If you have any specific questions about these training videos and/or your membership, please contact me. You can do so by calling 330.595.1742 or by sending an email to drea@topechelon.com.

In the meantime, please watch these videos and take a moment to subscribe to the official Top Echelon YouTube channel!

I’m pleased to announce the Virtual Core Group (VCG) meeting schedule for the month of November!

Drea Codispoti, CPC/CERS

For those of you who don’t know, TE Network recruiters share the following information during Virtual Core Group teleconference call meetings:

• Hot job orders and candidates
• Information about the activity they’re seeing in the marketplace and/or in their niche
• Ideas for increased production on their desks and within their agencies

These are the activities that lead most directly to making more split placements in TE Network.

So that is why I’m inviting—or in other words, strongly encouraging—you to attend one of November’s Virtual Core Group meetings. Below is the complete VCG schedule for November, including the industries involved and the time that each meeting will be held. (Note: all times are Eastern.)

Wednesday, November 12:

• 1:30 p.m. to 2:30 p.m. — Manufacturing & Engineering
• 3:30 p.m. to 4:30 p.m. — Accounting & Finance

Thursday, November 13:

• 1:30 p.m. to 2:15 p.m. — Law & Legal Services
• 2:30 p.m. to 3:30 p.m. — Sales & Marketing

You can join the meeting to which you belong by accessing the information listed below.

Google Meeting link: https://meet.google.com/qba-qdic-kou

Below is the agenda for each Virtual Core Group meeting:

1. Welcome
2. Roll call of the members
3. I will share the latest software updates for both TE Network and the Top Echelon recruiting software (also known as TE Recruit).
4. Members will share their hot jobs with corresponding group discussion.
5. I will direct a software and Network protocol Q&A session to close the call.

It is my goal that this agenda will help you take away more from the meeting than just hot jobs and/or candidates. Hopefully, it will help make you more knowledgeable in terms of the Top Echelon community.

If you’d like to join one of the groups listed above or if you’d like to start a new group, please contact me.

You can do so by calling 330.595.1742 or by sending an email to drea@topechelon.com.