Consistent follow-up is one of the foundations of successful recruiting, although maintaining that consistency can become difficult when you are managing multiple searches, candidates, clients, and prospects simultaneously.
Matthew Deutsch
Sequencing in TE Recruit helps address that challenge by allowing recruiters to create structured outreach campaigns that automate portions of the follow-up process.
Now, several updates to Sequencing give recruiters even more control over that outreach while making Sequences easier to manage.
Sequencing Auto Stop, Resume Sequence Records, and Sequencing UI Enhancements are now available in TE Recruit, providing recruiters with new ways to automatically stop outreach after receiving a response, restart previously stopped outreach, and navigate Sequence settings and enrollment information more efficiently.
Sequencing is available exclusively in the Professional Tier of TE Recruit. If you currently use the Standard Tier, you will need to upgrade to the Professional Tier to access Sequencing and these new capabilities.
Automatically Stop Outreach When Someone Responds
Automation can help recruiters maintain consistent communication, but once somebody responds, the situation changes. At that point, the objective is no longer generating a response. It is continuing the conversation.
That distinction is the idea behind Sequencing Auto Stop.
Auto Stop is an optional setting that can be configured independently for each Sequence. When the setting is enabled, an enrolled record is automatically stopped when an email from that person is captured by the agency and creates an incoming email system event in TE Recruit.
This helps solve a practical problem with automated outreach.
Suppose you enroll a candidate in a sourcing Sequence containing several emails. The candidate receives one of those messages and responds that they would like to discuss the opportunity. Without Auto Stop, you would need to manually stop that candidate’s Sequence outreach. If you did not do so before the next scheduled step, the candidate could receive another automated message even though a conversation had already begun.
With Auto Stop enabled, the candidate can automatically be stopped from receiving future Sequence outreach after the incoming email is captured.
For Auto Stop to function, however, the incoming email must be captured in TE Recruit. That can happen automatically when the email is received by an agency user who has Inbound Email Sync enabled, or when the email is manually logged to the enrolled record using the Logging Address.
Importantly, the response does not necessarily have to arrive in the inbox of the recruiter who created the Sequence. For example, a candidate could respond to another recruiter at the agency who has Inbound Email Sync enabled. Once that incoming email is captured in TE Recruit, the candidate can automatically be stopped in the Sequence.
By recognizing that communication has begun, Auto Stop helps prevent unnecessary automated follow-up while reducing the amount of manual monitoring required from recruiters.
Resume Stopped Outreach Without Starting Over
There are also times when stopping outreach makes sense temporarily, but circumstances later change.
Perhaps you are sourcing candidates for a search and several strong candidates have entered the hiring process. Rather than continuing outreach while those candidates move through the pipeline, you decide to stop additional records in the Sequence.
What happens if those candidates ultimately do not work out?
Previously, once a record was stopped in a Sequence, there was no direct way to simply resume it. Continuing outreach could require removing and re-enrolling the record from the beginning or duplicating the Sequence and removing steps that had already been completed.
The new Resume Sequence Records capability eliminates that workaround.
You can now resume a stopped record without removing and re-enrolling it, and the record continues with the remaining steps from its existing Sequence enrollment rather than starting the entire Sequence again.
That distinction can make Sequencing considerably more flexible.
Consider the sourcing example above. You might stop outreach because several promising candidates are moving through the pipeline. Two weeks later, those candidates withdraw or are eliminated from consideration, and you need to resume sourcing.
Instead of rebuilding your outreach or restarting candidates from the beginning, you can resume the stopped records and continue from where each Sequence left off.
The same capability can be useful for business development and other types of outreach. Recruiting circumstances can change quickly, and a decision to stop communication today does not necessarily mean that outreach should remain stopped indefinitely.
Resume Sequence Records gives recruiters the ability to adjust as those circumstances change without unnecessarily recreating work they have already completed.
Navigate and Manage Sequences More Easily
The latest updates are not limited to what happens during outreach. TE Recruit has also redesigned portions of the Sequencing user interface to make individual Sequences easier to review and manage.
Sequencing now features a clearer, more organized layout with tabs for navigating between a Sequence’s Configuration, Preferences, and Enrollments.
When you select a Sequence, TE Recruit takes you directly to its Configuration, where you can review and manage the steps associated with that Sequence. From there, tabs provide quick access to Preferences and Enrollments without requiring as much navigation between different areas.
For recruiters using multiple Sequences, that more direct approach can make everyday management easier.
You might have one Sequence designed to source candidates for a difficult search, another for reconnecting with people already in your database, and another supporting business development with prospective clients. When you need to review or modify one of them, you can select the Sequence, go directly to its Configuration, and then move between its settings and enrollment information through the corresponding tabs.
The updated design also brings Sequencing more closely in line with layouts used elsewhere in TE Recruit, providing a more consistent and familiar experience throughout the software.
More Flexibility From Start to Response
Although these three updates address different aspects of Sequencing, they share a common objective: giving recruiters greater control over automated outreach while reducing unnecessary administrative work.
Auto Stop addresses what happens when outreach succeeds and somebody responds. Instead of requiring recruiters to manually stop the record, TE Recruit can recognize a captured incoming email and stop future Sequence outreach automatically.
Resume Sequence Records addresses what happens when outreach needs to restart. Recruiters can continue a stopped record from its existing enrollment without removing the person, enrolling them again, or repeating steps that have already occurred.
The UI enhancements make managing the entire process easier by providing more direct access to Configuration, Preferences, and Enrollments.
Together, these capabilities allow Sequencing to adapt more effectively to the way recruiting actually works. Searches change direction, candidates move in and out of pipelines, hiring priorities shift, prospects respond, and conversations can begin at unexpected times. Automated outreach is most useful when recruiters can adjust it to those changing circumstances.
Sequencing helps Professional Tier users create structured outreach and maintain consistent follow-up without manually managing every individual communication. With these latest enhancements, recruiters have additional tools for deciding when that outreach should continue, when it should stop, and when it should start again.
If you currently use the Professional Tier of TE Recruit, Sequencing Auto Stop, Resume Sequence Records, and the new Sequencing interface are now available for you to use.
If you are a Standard Tier user, you will need to upgrade to the Professional Tier to access Sequencing. In addition to helping automate consistent candidate and client outreach, these latest updates provide even greater flexibility for managing that communication as responses arrive and recruiting circumstances change.
The overriding goal with these updates to Sequencing is to help recruiters automate the right communication while retaining control over what happens next.
That’s because Top Echelon’s mission statement is to help recruiters make more placements . . . and we want to do that in as many different ways as we can!
