Integration Spotlight: Quil’s AI-Powered Automation

Matthew Deutsch

At Top Echelon, our mission has always been to equip recruiters and agencies with tools that simplify workflows and amplify success. This week’s Integration Spotlight highlights Quil, an advanced AI recruiting assistant that transforms the way recruiters document, organize, and share information.

Through seamless integration with TE Recruit®, Quil automates note-taking, organizes insights, and synchronizes updates directly into your database. The result is less time spent on administrative work and more time connecting with candidates and clients.

Why Quil Matters in Today’s Recruiting Landscape

Recruiting today moves faster than ever, with clients expecting immediate updates and candidates seeking swift communication. Administrative tasks—like taking notes, summarizing meetings, and updating systems—often slow recruiters down.

Quil solves this by turning every phone call, video interview, or in-person meeting into structured, searchable notes. It automatically updates your TE Recruit system, ensuring your records remain current without manual input. For busy hiring teams and agencies, Quil acts as a force multiplier—saving time, enhancing accuracy, and letting recruiters focus on building relationships instead of typing summaries.

Key Features of the Quil + TE Recruit Integration

The Quil integration delivers a suite of features designed specifically for recruiting professionals and agency owners. Together with TE Recruit, it creates a unified, intelligent workflow:

• Automatic Transcription and Summaries – Quil’s AI captures and organizes every conversation, identifying important insights and next steps.

• Seamless Note Syncing – All notes flow automatically into TE Recruit as Activities, eliminating duplicate entry and reducing human error.

• Chrome Extension Access – Create and launch Quil meetings directly from a TE Recruit contact page with a single click.

• Mobile Productivity – Capture conversations and take notes on the go, ensuring you never miss an update.

• Structured Data for Better Insights – AI-generated notes provide consistency and clarity, improving collaboration across your team.

• Customizable Meeting Types – Configure Quil to match your workflows, whether you’re conducting intake calls, interviews, or client updates.

These features not only save valuable recruiter hours but also deliver consistency, precision, and improved data visibility across your entire recruiting operation.

How the Integration Works in Practice

Picture your next candidate interview. You launch a meeting through Quil via phone, video, or in personand the platform begins capturing the conversation automatically. As you speak, Quil listens, identifies key takeaways, and organizes them into structured notes. Once the meeting ends, those notes are instantly transferred into TE Recruit as an Activity, tagged to the relevant candidate or client record.

Using Quil’s Chrome extension, you can even create a new meeting directly from the TE Recruit contact page. After the call, Quil’s summaries appear where you need them most—right inside your database. The integration eliminates the gap between conversation and documentation, ensuring every recruiter on your team has access to the same, up-to-date information.

Benefits for Agencies and Hiring Teams

For agencies and internal hiring teams, the Quil integration offers tangible performance benefits:

• Increased Productivity – Automating note-taking and updates allows recruiters to focus on sourcing and relationship-building.

• Consistent Documentation – Every interaction becomes a structured record, improving accountability and collaboration.

• Reduced Risk of Oversights – Critical details and next steps are captured automatically, minimizing miscommunication.

• Enhanced Team Coordination – Shared notes ensure that every recruiter and account manager has access to the latest updates.

• Scalable Efficiency – As your firm grows, the integration maintains workflow consistency without additional administrative overhead.

These outcomes translate to faster placements, improved client satisfaction, and a stronger bottom line.

Strategic Impact on Recruiting Operations

The real power of Quil lies in how it transforms data into strategy. Because the integration continuously updates TE Recruit with structured insights, your decision-making becomes faster and more informed. Managers can easily review past conversations, identify bottlenecks, and analyze patterns that drive better hires. Recruiters no longer need to rely on memory or handwritten notes—everything is stored, searchable, and shareable.

This level of accuracy strengthens client relationships as well. When clients request updates, your team can respond confidently with detailed, time-stamped summaries pulled directly from TE Recruit. It also improves the candidate experience by ensuring communication remains consistent and personalized. In short, Quil doesn’t just save time—it enhances the quality of your recruiting interactions and the professionalism of your entire process.

Getting Started with Quil in the Top Echelon Marketplace

For TE Network members ready to modernize their workflows, you can click HERE to connect with the Quil team for a demo.

Once activated, the benefits are immediate. Recruiters experience smoother workflows, less administrative drag, and a significant reduction in manual data entry. The integration becomes a silent partner in your recruiting process, capturing information, structuring it intelligently, and keeping your team aligned every step of the way.

Smarter, Faster, and More Connected

With the Quil + TE Recruit integration, recruiters no longer have to choose between speed and accuracy. Quil’s AI automation delivers both. It captures every conversation, organizes information, and keeps your system updated so your team can focus on making placements and building stronger relationships.

At Top Echelon, we’re proud to feature integration partners like Quil who are redefining how recruiters work. By combining intelligent automation with the power of TE Recruit, you can move faster, make better decisions, and maintain complete visibility across every stage of the hiring process.

To learn more about Quil or to request a demo, request a demo and see how this integration can transform your recruiting operation.