As the end of the year approaches, we’re excited about quite a few things. One of those things is . . . the end of the year and the beginning of a new one!

However, we’re also excited about our new partnerships and integrations. And two of our most recent partnerships and integrations are with hire EZ and Quil.

In fact, we have some new information regarding both of these products below. We hope that you wish to explore these partnerships and extract value from the relationships that we’ve built with these organizations.

Empower Your Talent Acquisition with Seamless Connectivity!

We are excited to announce our new two-way integration between hireEZ and Top Echelon, which aims to simplify your talent acquisition workflow, enhance efficiency, and deliver qualified, top-tier candidates at scale.

hireEZ’s integration is designed to create a seamless and cohesive talent acquisition process by helping TA teams:

• Enhance Talent Data: hireEZ’s ATS Rediscovery breathes new life into outdated profiles, transforming your ATS into a goldmine of actionable talent insights.
• Source Qualified Talent: Identify top-tier candidates from your ATS, job boards and the open web—allowing you to find the most qualified talent and scale your hiring quickly needs seamlessly.
• Find the Right Fit, Fast: With Applicant Match, identify top candidates instantly, freeing your team from manual screening so they can focus on building meaningful connections.
• Automate Talent Outreach: Engage candidates with automated and personalized emails, SMS, and InMail campaigns.
• Gather Strategic Insights: Understand the talent market with hireEZ’s Market Insights and develop a strategy to attract candidates to your open jobs.

(Note: Please note that to utilize this integration, HireEz requires a minimum purchase of 3 seats.)

Ready to step into the future of talent acquisition? Learn more about hireEZ here.

See How KB Search Team is Leveraging the Power of Quil!

Check out this success story from one of our customers who has taken their recruiting workflow to the next level by integrating TE Recruit with Quil!

In this video, Rhonda Dove of KB Search Team, LLC talks about how the power of Quil’s AI note-taking and automatic submittal generation is saving them hours every week, all while seamlessly integrating into TE Recruit.

Click HERE to see this special testimonial video about Quil and TE Recruit!

Quil is an AI notetaker designed to double your recruiting and hiring efficiency

Tired of scribbling notes during interviews, online or in-person? With AI note-taking and on-call scripts, you can focus on asking the right questions. With Quil’s AI meeting assistant, you no longer have to manually update your ATS . . . which in your case, is TE Recruit!

Click HERE to learn more about how this integration can benefit your recruiting desk and try Quil for FREE!

We’re continuously updating both the Top Echelon recruiting software and our split placement network software.

So we’re pleased to announce the following software updates!

1. [New] User Interface Theme Customization

Within the new user interface, you can now customize your software theme to further personalize your workspace and experience. Choose from three curated color palettes to find the look that suits your personal preference. This update also sets the stage for more visual customization options in the future.

Create Automation

2. [Beta] New User Interface Preview Updates

As a result of recent feedback, here are a few of the most recent updates and bug fixes that have been addressed:

• Differentiating icons were added to People, Company, and Job chiclets in Activities and the Planner, making it easier to quickly scan and identify related record types at a glance
• New UI styles have been applied to modals
• The main dashboard has been updated to enable full-page scrolling. This improves usability by eliminating issues with individual scrolling widgets and allows the pipeline summary widget to expand fully when loading more data, so you can view additional results without being confined to a small scrolling area.
• Updated email compose window and panes with improved spacing and subtle design adjustments for improved usability
• Scrollbars were reintroduced to enhance accessibility and improve navigation
• Redesigned search result pages to allow more results to appear on screen
• Added visual markers to Attachments to easily identify the current resume and profile image
  Network Job Alert links have been restored
• Redesigned Job Actions card on Job Datasheets for more effective use of space
• Adjustments to spacing and expanded horizontal working space in the Planner
• To follow along with the changes we’re making, check out the New User Interface section of our Help Center. We encourage everyone to check out the latest updates using the banner at the top of any page

3. [New] Open Related Records in Activities

When searching within Pipelines, you now have the option to exclude previously disqualified candidates from the list of search results

4. [New] A2P 10DLC Registration for Text Messaging

To ensure compliance with industry standards and regulations, we are requiring all agencies using text messaging to register in the A2P 10DLC program. This program provides a means to more easily identify fraudulent and/or malicious text messages while providing better deliverability to legitimate messages. The new in-app A2P registration form will allow you to submit your information quickly and conveniently.

5. [New Pro] Compose Emails in Automation Editor

You now have the ability to write emails directly from the Email Automation edit page. Choose to start with a template or create the message from scratch — pre-made templates will no longer be required.

6. [New] Improved Integration with ZoomInfo TalentOS

The upgrade to the integration between Top Echelon and ZoomInfo’s TalentOS is now complete. With ZoomInfo’s TalentOS you can: Source new candidates with the most accurate candidate contact data in the market; Engage candidates with scalable, attention-getting campaigns; Hire faster by streamlining the exchange of data with Top Echelon to make a seamless transition between searching and hiring candidates.

7. [New] Browser Extension Login Update

The Browser Extension now utilizes cookies from your TE Recruit login, eliminating the need for a separate login

8. [New] Primary Email Person Merge Field

Primary Email is now available as a Merge Field. This allows you to merge in the email address which has been designated as the primary into templates and messages

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Remember, you can always stay informed about software updates by visiting the official Top Echelon Product Updates page. You can see current and past updates, as well as which updates and upgrades are next.

If you have questions about these updates or about any other aspect of your TE Network and/or TE Recruit account, you can:

→ Send an email to support@topechelon.com.

→ Visit our Help Center for answers to your questions or start a live chat by clicking the “Contact” link in the navigation bar.

Top Echelon offers a free monthly webinar as part of its Expert Recruiter Coaching Series.

These webinars touch upon a variety of recruiter-related topics. These topics deal with both job candidates and clients. As always, our goal with these webinars is to help agency recruiters and executive search consultants just like YOU make more placements.

We record these webinars for recruiters who can’t attend the live presentation, and we’re now pleased to offer the video from our most recent webinar by Jason Thibeault and Tricia Tamkin of Moore eSSentials.

The title of that webinar (and corresponding training video) is “Secret Sourcing Inside LinkedIn.”

Below is the official description for this training video:

— — —

Jason Thibeault and Tricia Tamkin

No matter the state of the economy, you always need candidates . . . in fact, you need to find the BEST candidates.

And during the next webinar video in our Expert Recruiter Coaching Series from Top Echelon and TE Recruit, Jason Thibeault and Tricia Tamkin of Moore eSSentials will unlock the secrets for sourcing in LinkedIn (without a paid account!).

Attendees of this session will learn how to transform their online sourcing skills and uncover the best candidates without “breaking the bank.”

Jason and Tricia will show attendees how to access millions of profiles and quickly target the right candidates without spending a cent on upgraded accounts. By attending this session, you can elevate your recruitment game and build a candidate pipeline that even the most experienced recruiters would envy.

So watch this FREE recruiter training video and learn all about “Secret Sourcing Inside LinkedIn.”

Watch this FREE training video!

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Recorded versions of our Expert Recruiter Coaching Series of webinars are posted on our website as free online recruitment training courses in the Top Echelon Recruiter Training Library.

Keep an eye out for the next free webinar in our Expert Recruiter Coaching Series!

In the pages of The Pinnacle Newsletter Blog, I typically dispense advice and offer best practices for Preferred Members of Top Echelon Network. These usually deal with your interactions with other Network members as you strive to make split placements.

This week in The Pinnacle, I have yet more advice, but it’s of a different kind. Specifically, I want to talk about Top Echelon’s applicant tracking system for agency recruiters, called . . . TE Recruit, formerly known as Big Biller!

Although the vast majority of Network members use our ATS (around 70% to 75%), there are still members who do not use it. There are many benefits for TE Network members who also use TE Recruit to run their desks, mainly the integration that exists between TE Recruit and the TE Network split placement software.

In interests of convenience and brevity, I’ve listed three of those benefits below, elaborating upon each in bullet-point form:

#1—Better recruitment efforts control

• Streamlined applicant management: The candidates arrive from ‘your’ agency’s recruiting efforts and job board, from TE Partner submissions, TEN Feed nominations, and Network Candidate requests directly into the Candidate Inbox for your ease of qualifying.
• Your candidate inventory is effortlessly current and remains in one place for your convenience. Allowing you, at the click of a button, to share them to Network Split Jobs and to respond to TE Partner requests of your candidates for their jobs.
• No duplication of efforts while working on searches.

#2—Marketing power

• The TE Network Jobs Feed allows you the marketing power of upwards of 2000 jobs on your site at any time, to attract candidates. Turning your surplus of resumes into interested active candidates for split jobs on your TEN Jobs Feed.

#3—Increasing placement revenue

• Entering all of your jobs into one system makes it easy for you to advertise them on your agency’s Job Board, the Network Split Jobs, and the TE Network Jobs Feed.
• Visibility of your jobs to your TE Network Partners increases the probability of filling those roles more quickly for your clients.

In addition, Top Echelon updates both TE Recruit and the TE Network split placement software on a consistent basis to better serve your needs in an ever-changing world. If you have any questions about our recruiting software or your TE Network membership, I encourage you to contact me.

You can do so by calling 330.595.1742 or by sending an email to drea@topechelon.com.

So you made a Top Echelon Network split placement and you want to know what to do?

Well, first things first . . . congratulations! We hope this will be the first of many!

Now, since you’re wondering what to do next, here are the steps:

#1—Encourage partners to send through the system.

The candidate sent to you from your TE partner should show in the Job Pipeline if they were a Network Candidate request, Direct Submittal, or TEN Job Feed Nomination. If not and the candidate was emailed to you outside of the system, encourage your TE partners to send you their candidates through the system! It is so much easier for them and for you.

If they are not in the Pipeline, as they were sent via email, upload the candidate to your account. (Here is a Help Center article explaining that action: Adding A New Person Record).

• Once you are in the “Add a Person” form, scroll to the Miscellaneous Card, go to the “Sourced From” field, and “Select Network Recruiter.” You can find your TE partner’s name from there. Then “Save the Candidate” and you are on your way!
• Now that the candidate is added, find the Pipeline Card on the Resume Data Sheet (RDS) and add the candidate to the (job-in-question’s) Pipeline.

#2—Change the Status to “Placement.”

While on the Pipeline, either on the Candidate or on the Job, select the last “bubble” in the “Current Stage” section. This will initiate the Placement Form.

#3—Follow the prompts to fill out the Placement Form.

Below is a breakdown of the definitions of the Placement Form information fields:

• Placement Status
  • Verbal: This is when the candidate accepts the offer and the start date is scheduled.
  • Completed: This is when the job order agency receives the check and is sending the appropriate amounts to TE headquarters and the candidate recruiter. CRUCIAL NOTE: When the client check is received by the job recruiter, according to Top Echelon Policy #11, they are required to send the brokerage fee (47%) to their TE partner immediately, as well as the 6% brokerage fee to Top Echelon. It is only fair that if you get paid, so does everybody else!
• Starting Salary: This is what was agreed upon between client and candidate.
• Fee: This should import from the Job, as it was advertised on Top Echelon Network. If there are any variations, contact your TE partner to discuss them.
• Fee Amount: This is calculated by the percentage listed on the Starting Salary.
• Placement Type: Direct, Contract, and Temp-to-Hire
• Start Date: Obviously, this is when the candidate starts.
• Completed Date: This is when the check was received. Edit the Placement Form when the check is received and mark this date.
• Expected Pay Date: This is the date that your client has agreed to send their check for your fine and wonderful services. This is NOT the end of the guarantee date, but the actual expected pay date.
• Placement Comments: Say something nice to thank your TE partner for helping you fill this role with your client.
• SAVE! An email and system notification will then be sent to your TE partner and TE headquarters.

#4—I have the check in hand? Now what?

Follow these steps once you have the check in your hand:

• Edit the placement form and change the Placement Status to “Completed.”
• Mark the completed date, the date you received the check from the client.
• Make two copies of the client check:
  • Send one copy, along with the 47% fee, to your TE partner
  • Second the second copy, along with the 6% brokerage fee in either a check form or through ACH, to TE headquarters.
  • * The copy of the client check is a demonstration of trust with your partners. It also helps in the checks and balances of expected pay dates, to when the checks are actually cut and sent from the client.
• When TE headquarters receives the check, we will mark it as “Finalized” and the amount of your share of the placement fee will be added to your Recruiter Profile and Agency Profile in the Network.
• Note that it is up to the two partners whether the job order recruiter sends a 1099 or the candidate recruiter sends their partner a W-9.

Communicating with your TE partner during the steps outlined above is critical. When communication is strong between TE partners, relationships are strong, and when relationships are strong . . . you make more placements with those partners!